Bylaws — IEEE Sri Lanka Section
In all instances, the Institute of Electrical and Electronics Engineers (IEEE) Constitution, IEEE Bylaws, IEEE Policies, and the Member and Geographic Activities (MGA) Operations Manual will prevail, when there is a conflict between the IEEE governing documents and section Bylaws.
- Article -1 Name and Territory
- Article -2 Officers
- Article -3 Standing Committees
- Article -4 Management
- Article -5 Nomination and Election of Officers
- Article -6 Business Meetings
- Article -7 Finances
- Article -8 Amendments
ARTICLE I — Name and Territory
Section 1.1
This organization shall be known as the IEEE SRI LANKA SECTION.
Section 1.2
The territory of the IEEE SRI LANKA SECTION, as approved by MGA, shall consist of all territorial limits of the Democratic Socialist Republic of Sri Lanka.
ARTICLE II — Officers
Section 2.1 (a)
The elected executive officers of the IEEE SRI LANKA SECTION shall be
- Chair
- Chair-Elect
- Secretary
- Treasurer
- Assistant Secretary
- Assistant Treasurer
- Editor
Section 2.1 (b)
The following officers of the IEEE SRI LANKA SECTION shall be appointed by the Section Chair at the AGM
Five Committee members
Section Student Representative (SSR)
Section 2.1 (c)
Chapter and Affinity Group chairs, as elected by their membership, are considered “elected” official, as is the Past Section Chair. All Chapters and Affinity Groups in the Section shall have voting representation either individually or collectively as one vote on the Section Executive Committee, and the Subsection Chairs shall be ex officio members with voting power.
Section 2.1 (d)
Section Student Representative (SSR) will serve as a voting member of the Section Executive Committee. The SSR shall be an active Student Member or Graduate Student Member in a Student Branch of the Section.
Section 2.2
The term of office of all officers shall be for a period of one year. The consecutive period of service in any given office shall not exceed two years.
Section 2.3
The term of office shall normally be from 1st January through 31st December. An officer will continue in the position until a successor has been duly elected and takes office.
Section 2.4
Any vacancy occurring during the terms of office shall be filled by a majority vote of the IEEE SRI LANKA SECTION Executive Committee.
Section 2.5
The duties of the elected officers will be available from IEEE MGA Operations Manual, IEEE Bylaws, and IEEE Center for Leadership Excellence (CLE).
ARTICLE III — Standing Committees
Section 3.1 (a)
The Standing Committees of the Section will be as follows:
- Membership Development
- Professional Activities
- Industry Relations
- Student Activities
- Educational Activities
- Awards and Recognition
- Editorial Activities
- Chapter/Sub-section Coordination
Section 3.1 (b)
A Standing Committee shall consist of the following members:
- Chair of the standing committee
- Committee members
Section 3.2
The chair of each of the Standing Committees and committee members will be appointed by the IEEE SRI LANKA SECTION Chair with the approval of the IEEE SRI LANKA SECTION Executive Committee during the first executive committee meeting. The Chair of the Standing Committees should be an officer of the IEEE SRI LANKA SECTION.
Section 3.3
Each Committee Chair will/could appoint more Committee members to the respective Standing Committees, with the approval of the IEEE SRI LANKA SECTION Executive Committee.
Section 3.4
The duties of the Standing Committees shall be as specified in the IEEE Sri Lanka Section Local Operating Procedures, IEEE MGA Operations Manual, IEEE Bylaws, and IEEE Center for Leadership Excellence (CLE).
Section 3.5
The term of the standing committee shall normally be from 1st January through 31st December. A standing committee will continue in the position until a successor has been duly elected and takes office.
ARTICLE IV —Management
Section 4.1
The management of the IEEE SRI LANKA SECTION shall be by the IEEE SRI LANKA SECTION Executive Committee which shall consist of the elected officers, the Past Section Chair and the five appointed committee members.
Section 4.2
When and if the officers of the IEEE SRI LANKA SECTION could not reach unanimous decision (or in the situation/case of divided in opinion), a majority of the IEEE SRI LANKA SECTION Executive Committee shall constitute a quorum, provided that delegates elected by the Section membership are at least one greater in number than delegates appointed to the Committee.
Section 4.3
The presence of one-third (1/3) of the IEEE SRI LANKA SECTION officers, excluding those excused, is necessary for the conduct of its business.
Section 4.4
A minimum of six (06) meetings of the IEEE SRI LANKA SECTION Executive Committee will be held annually and will be called by the IEEE SRI LANKA SECTION Chair.
Special Executive Committee meetings can be called by the request of one third (1/3) of the IEEE SRI LANKA SECTION Executive Committee, on notice to all other Executive Committee members.
Section 4.5
Any officer can convey excuses on attending the committee meetings to the Chair or Secretary by any mode of communication.
Section 4.6
Any officer who does not attend and does not request an excuse for three consecutive meetings will be treated as vacated the post. In those situations, the vacancy should be filled at the following committee meeting. (Ref. section 2.4).
Section 4.7
The fiscal year of the Section shall be 1stJanuary – 31stDecember.
ARTICLE V — Section Election process
Section 5.1
A Section Nominating Committee consisting of three members, not currently officers of the IEEE SRI LANKA SECTION, shall be appointed by the IEEE SRI LANKA SECTION Chair with the approval of the IEEE SRI LANKA SECTION Executive Committee.
Section 5.2
The members of the Section Nominating Committee will be appointed during the first executive committee meeting and announced to the IEEE SRI LANKA SECTION membership.
Section 5.3
The section election procedure should follow the “Section Election Process” in the IEEE MGA Operations Manual.
Section 5.4
The incumbent Chair-elect is the authorized nominee for the next term of office of IEEE SRI LANKA SECTION.
Nomination should not be called for the Chair of IEEE SRI LANKA SECTION for the next term of office if the incumbent Chair-elect is willing to accept the Chair of IEEE SRI LANKA SECTION for the next term of office.
If only one nomination is made for the post/office then the respective nominee is duly elected for the office.
Section 5.5
If two or more nominations are made for the post/office, then the election will be carried out by secret ballot. The vote shall be counted by the Section Nominating Committee.
Section 5.6
The Section Nominating Committee should hand-over the results to the incumbent Chair of the IEEE SRI LANKA SECTION before the 21st December.
Section 5.7
The formal results will be declared at the AGM by the chair of the Section Nominating Committee of the IEEE SRI LANKA SECTION.
ARTICLE VI — Business Meeting
Section 6.1
In order to transact business at a IEEE SRI LANKA SECTION General Meeting (AGM), at least 25 members (or 20% of the IEEE SRI LANKA SECTION membership, whichever is fewer) must be present to constitute a quorum.
ARTICLE VII — Finances
Section 7.1
With the prior authorization of the IEEE SRI LANKA SECTION Executive Committee, The IEEE SRI LANKA SECTION funds can be used only for normal operations of the Section.
Section 7.2
Under an emergency situation, the IEEE SRI LANKA SECTION funds can be used with the approval of the section Chair, the section Secretary and the section Treasurer. The respective expenditure must be approved at the subsequent executive committee meeting.
ARTICLE VIII — Amendments
Section 8.1
Proposals for amendments to these Bylaws may originate in the IEEE SRI LANKA SECTION Executive Committee or by a petition signed by 10 or more voting members or 2% of the IEEE SRI LANKA SECTION membership, whichever is fewer.
Section 8.2
Amendments to or revocation of these Bylaws shall be in accordance with the IEEE Constitution, IEEE Bylaws, IEEE Policies, and the MGA Operations Manual.